CSC/ECE 517 Spring 2024 - E2403 Mentor-Meeting Management

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Background

Expertiza is an open-source course management web application, that is maintained by students and teaching staff across NC State and other universities. Specifically, Expertiza is used as a platform to help students learn how to work collaboratively on large Object Oriented Programming Assignments. If you would like to learn more about Expertiza please check either the wiki here, or the GitHub page here. For our project in particular we were tasked with improving the mentor management system on Expertiza.

What is a Mentor?

On Expertiza some users are known as mentors. These mentors can both be added to teams manually and automatically assigned if the assignment moderator chooses to select an option where mentors are automatically assigned to teams above 50% capacity. In practice, this means that if you have a max team size of 3, and 2 teammates have been added to team X then team X will automatically be given a mentor.

Problem Statement

The problem we have been faced with is multifaceted. First, we found that when teams are automatically built, students are not getting notified of when they are added to a team. Even more alarming is that when mentors are being added to teams, they aren't getting any type of specialized notification letting them know. Mentors should know when they are mentoring a new team, and students should know when they've been added to a team. Our project sought to fix these issues.

Tasks

Email Notifications

- Add new mailer function for team addition confirmation
- Add HTML partials for both the mentor-specific and student-specific emails
- Add correct mailer function calls where users/mentors are added
- Add tests

Mentor Meeting Management

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Implementation

Email Notifications

Students

As previously stated, students should be emailed when they are added to team. Therefore, the end of the add_team function in the teams.rb model is where we should add the call to the mailer, as seen below:

Mentors

Mentors should also be emailed when added to a team, however, their email should look a bit different:

Email Html

Design Pattern

Relevant Links

Team

Mentor

  • Ed Gehringer (efg)

Team Members

  • Samuel Kwiatkowski-Martin (slkwiatk)
  • Tanmay Pardeshi (tpardes)
  • Bala Logesh Sudalaimuthu Pandian (bsudala)
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