CSC/ECE 517 Fall 2018/E1834 Improve email notifications

This page provides a description of the Expertiza based OSS project.

About Expertiza

Expertiza is an open source project developed using Ruby on Rails framework.Expertiza allows the instructor to create new assignments and customize new or existing assignments.The application allows students to submit and peer-review learning objects (articles, code, web sites, etc)[1].Expertiza supports submission across various document types, including the URLs and wiki pages.

Problem Statement

When students' accounts are created by importing a CSV file on the Users page, they receive e-mails with their user-ID and password. But if an account is created by adding them as participants to an assignment when they don't already have an account, e-mail is not sent. Students should receive e-mails upon account creation, regardless of how their account is created. So this involves adding a call to the e-mailer … or, perhaps, moving an email call from the Users controller to the point where an account is actually created.

Second, evidently if a submission is revised after review, the system e-mails the reviewer saying to revise the review. This is just fine ... except if the last round of review is in progress.The message telling reviewers to revise their reviews should not be sent after the last review deadline has passed. It would also be nice to fix the message so it tells which review (Review 1, Review 2, etc.) has been revised, and gives the reviewer a link directly to it.

Deadline reminders should include a link on where to go to perform the needed function.

Approach Taken To Implement Changes

NOTE: All the mails except the ones for the reviewer which are sent to mailinator are sent to expertiza.development@gmail.com ,as this is already set in the development environment.

1) Mail sent when participant added to assignment :

When students' accounts are created by importing a CSV file on the Users page,they receive e-mails but not when user was added as a participant to the assignment.We added a method in the assignment_participant.rb model to send mails when a participant is added to an assignment on the assignment page through a CSV file.This functionality is implemented with using the MailerHelper class.

  # provide import functionality for Assignment Participants
  # if user does not exist, it will be created and added to this assignment
 def self.import(row_hash, _row_header = nil, session, id)
   raise ArgumentError, "No user id has been specified." if row_hash.empty?
   user = User.find_by(name: row_hash[:name])
   if user.nil?
     raise ArgumentError, "The record containing #{row_hash[:name]} does not have enough items." if row_hash.length < 4
     attributes = ImportFileHelper.define_attributes(row_hash)
     user = ImportFileHelper.create_new_user(attributes, session)
   end
   raise ImportError, "The assignment with id \"#{id.to_s}\" was not found." if Assignment.find(id).nil?
   unless AssignmentParticipant.exists?(user_id: user.id, parent_id: id)
     new_part = AssignmentParticipant.create(user_id: user.id, parent_id: id)
     new_part.set_handle
   end
   prepared_mail = MailerHelper.send_mail_to_user(user, "Your Expertiza account and password have been created.", "user_welcome", "password")
   prepared_mail.deliver
 end

We have in a similar fashion added a method in the course_participant model.

 # provide import functionality for Course Participants
 # if user does not exist, it will be created and added to this assignment
 def self.import(row_hash, _row_header = nil, session, id)
   raise ArgumentError, "No user id has been specified." if row_hash.empty?
   user = User.find_by(name: row_hash[:name])
   if user.nil?
     raise ArgumentError, "The record containing #{row_hash[:name]} does not have enough items." if row_hash.length < 4
     attributes = ImportFileHelper.define_attributes(row_hash)
     user = ImportFileHelper.create_new_user(attributes, session)
   end
   course = Course.find_by(id)
   raise ImportError, "The course with the id \"" + id.to_s + "\" was not found." if course.nil?
   unless CourseParticipant.exists?(user_id: user.id, parent_id: id)
     CourseParticipant.create(user_id: user.id, parent_id: id)
   end
   password = "password"#user.password
   prepared_mail = MailerHelper.send_mail_to_user(user, "Your Expertiza account and password have been created.", "user_welcome", password)
   prepared_mail.deliver
 end

2) Sending email to reviewer when new submission is availble:

Added functionality to send email to the reviewer when new submission is available by making changes in the submitted_content_controller and assignment_participant model. The method handled boundary constraints like checking whether the round was valid and disabling email notification after the last round of review.

 #assignment_participant.rb
 def is_in_final_round?
   topic_id = SignedUpTeam.topic_id(self.parent_id, self.user_id)
   return false if topic_id.nil? and self.staggered_deadline?
   next_due_date = DueDate.get_next_due_date(self.parent_id, topic_id)
   return !!(next_due_date.round == assignment.num_review_rounds && next_due_date.deadline_type_id == 2)
 end

Extra functionality of specifying the current review round and providing the direct link to reviewer in the mail itself also implemented in the submitted_content controller using the ReviewResponseMap and Response class.

  #submitted_content_controller.
  # Send email to reviewers to review new submission, if review_round is valid and not last.
     @participant = AssignmentParticipant.find(params[:id])
     # Send email to reviewers to review new submission, if the participant is not in the last round.
     if !@participant.is_in_final_round?
       @participant.reviewers.each do |reviewer|
         map = ReviewResponseMap.where(['reviewer_id = ? and reviewee_id = ?', reviewer.id, @participant.team.id]).first
         responses = Response.where(:map_id => map.id)
         responses = responses.sort_by { |obj| obj.updated_at }

         # the latest response will be the last
         latest_response = responses.last

         # we need to pass the id of lastest_response in the URL mentioned in the mail.
         # this will open the correct /response/edit?id=#{latest_response.id} page for the reviewer when (s)he clicks on it.
         Mailer.delayed_message(bcc: [User.find(reviewer.user_id).email],
                                subject: "You have a new submission to review",
                                body: "Please visit https://expertiza.ncsu.edu/response/edit?id=#{latest_response.id} and proceed to peer 
                                reviews.").deliver_now
       end
     end

3) Including a specific link for the deadline reminders email functionality :

Added a review_reminder_email method and mail_reviewers method in the delayed_mailer.rb file which implemented the functionality for sending deadline reminder mails which includes a link on where to gon to perform the specific task.

 #delayed_mailer.rb
 def mail_reviewers
   email_list = []
   reviews = ReviewResponseMap.where(reviewed_object_id: self.assignment_id)
   reviews.each do |review|
     participant = Participant.where(parent_id: self.assignment_id, id: review.reviewer_id).first
     email_list << {'email' => participant.user.email, 'participant_id' => participant.id}
   end
   review_reminder_email(email_list, self.deadline_type) unless email_list.empty?
 end

 def review_reminder_email(email_list, deadline_type)
   assignment = Assignment.find(self.assignment_id)
   subject = "Message regarding #{deadline_type} for assignment #{assignment.name}"
   for item in email_list
     body = "This is a reminder to complete #{deadline_type} for assignment #{assignment.name}. \
             Deadline is #{self.due_at}. Please visit https://expertiza.ncsu.edu/student_review/list?id=#{item.participant_id}\
             If you have already done the  #{deadline_type}, please ignore this mail."
     Rails.logger.info item.email
     @mail = Mailer.delayed_message(bcc: [item.email], subject: subject, body: body)
     @mail.deliver_now
   end

   @count += 1
   if @count % 3 == 0
     if assignment.instructor.copy_of_emails
       # if email is sent to instructor, notice that the link in that email will contain the '?id=' field of the last participant
       @mail = Mailer.delayed_message(bcc: [assignment.instructor.email], subject: subject, body: body)
       @mail.deliver_now
     end
   end
 end

Corresponding changes in the background_email_reminder.rake file implemented. A method named send_reminder_mails implemented.

 def send_reminder_emails(email_list, assign_name, due_date, assign_type)
   due_date_string = due_date.due_at.to_s
   subject = "Message regarding #{assign_type} for #{assign_name}"
   for item in email_list
     body = "This is a reminder to complete #{assign_type} for assignment #{assign_name}. " +
         "Deadline is #{due_date_string}. " +
         "Please visit https://expertiza.ncsu.edu/response/edit?id=#{item.response_id}"
     Mailer.deliver_message({ :bcc => [item.email], :subject => subject, :body => body })
   end
 end

Testing